Privacy Policy

1. Who We Are

Stephanie Macnab Estate Agents is the data controller responsible for the personal data collected through the Formby Property Tycoon Community Competition. For any data protection queries, please contact us directly via our main website.

2. What Data We Collect

When you enter the Competition, we collect the following personal data:

• Required: First name, surname, email address, postcode
• Optional: Telephone number
• Technical: IP address (for fraud prevention purposes only)
• Your ideas: All suggestions submitted as part of your entry
• Consent records: Records of the consents you gave when entering

3. How We Use Your Data

We use your personal data for the following purposes:

• Administering the Competition, including recording your entry and conducting prize draws
• Sending you a confirmation email when you enter
• Notifying you if you are selected as a winner
• Sending competition updates to which you have consented (closed announcement, results)
• If you opted in: sending marketing communications about our estate agency services and the pre-order launch
• If you expressed interest in purchasing: notifying you when the game is available to order

4. Legal Basis for Processing

We process your personal data on the following legal bases:

• Contract: To administer the Competition you have entered
• Legitimate interests: Fraud prevention and competition integrity
• Consent: Marketing communications and pre-order notifications (you may withdraw consent at any time)

5. Data Sharing

We do not sell, rent or trade your personal data with third parties. We share your data only with:

• Supabase: Our secure database provider, for data storage
• Resend: Our email delivery provider, for sending competition emails

Both providers process data under appropriate data processing agreements and with appropriate security measures in place.

6. Public Leaderboard

The public leaderboard displays only aggregated suggestion counts with no personal data. Your name, email, postcode or any other personal information is never displayed publicly.

7. Data Retention

We will retain your personal data for as long as is necessary to administer the Competition and fulfil any related purposes (such as pre-order notifications). We will delete your personal data no later than three years after the Competition closes, unless we are required by law to retain it for longer.

8. Your Rights

Under UK GDPR, you have the following rights:

• Access: Request a copy of the personal data we hold about you
• Rectification: Ask us to correct inaccurate data
• Erasure: Ask us to delete your data (subject to legal obligations)
• Restriction: Ask us to restrict how we use your data
• Objection: Object to processing based on legitimate interests
• Withdrawal of consent: Withdraw marketing consent at any time by clicking "unsubscribe" in any of our emails

To exercise any of these rights, please contact us via our main website at www.stephaniemacnab.co.uk.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

9. Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or disclosure. All data is stored in encrypted form. Access to personal data is restricted to authorised Stephanie Macnab Estate Agents personnel only.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date at the top.